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American Embassy

Kigali Mission Rwanda

Vacancy Announcement No. 03/13(T)  

An Equal Opportunity Employer 

Open To: All Candidates                                                                                                             

Position: Consular Assistant    

Location: U.S. Embassy, Kigali

Closing Date: 02/05/2013

Work Hours: 40 hours per week  

Salary: *Ordinarily Resident (OR) Basic Annual Salary RWF 5,069,802 to 8,618,659 (FSN-6, steps 1 to 14)
*Not-Ordinary Resident (NOR): USD 35,753 to 52,504 (FP-6 steps 1 to 14) - Final step to be Determined by Washington


The Embassy of the United States of America in Kigali is recruiting for the position of

Consular Assistant.  Note that Vacancy Announcement No. 03/13 is the same position with different experience required.  Only respond to the Vacancy Announcement for which you are qualified and note the Vacancy Announcement number in your application letter.  Please do not apply for both Trainee and Full Performance Levels of the position. 


This trainee level is established to provide the incumbent with a year’s experience in the Consular Assistance functions.  Upon successfully completion of 52 weeks as Trainee FSN-6T, incumbent is eligible for promotion to FSN-7. 

Performs moderately difficult and responsible work pertaining to the full range of passport, citizenship, and visa services. Maintains consular documents and files and is accountable for controlled consular items. Serves as part-time sub-cashier responsible for accurately collecting and refunding fees for consular services in accordance with specific guidelines using the Automated Cash Register System (ACRS). 

A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office.  


All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  1. Completion of Secondary School required.
  2. Minimum of one year of progressively responsible experience in an office setting with work involving the application of regulatory material and public contact, or other closely related experience required.
  3.  English level IV reading, writing, speaking; French level IV reading, writing, speaking, and Kinyarwanda level IV reading, writing, speaking required.
  4. A working knowledge of applicable laws, regulations, and procedures, with assistance from Consul as required.
  5. A good working knowledge of computer systems, including Windows operating system required. Exercise of tact and judgment in dealing with the public required. Ability to research and apply regulations correctly and to know when to refer cases and questions to the Consul required. Level II typing (40 wpm) required.

* Tests will be administered to verify all required qualifications prior to interviews.


When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above. 


1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Currently employed US Citizens EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule. 


Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or

2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or

3. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus

4.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.


Human Resources Office     

American Embassy

HR Office

2657 Avenue de la Gendarmerie

Kigali, Rwanda                                                           

B.P. 28 Kigali 



(Please include in the subject line): Consular Assistant 

Point of Contact

Léandre Niyonsenga, HRA, Ext.: 2807

Tel: +250- 596400.  


An Equal Opportunity Employer 

 The US Mission in Kigali provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief. 


Appendix A

1.  Eligible Family Member (EFM):  An individual related to a U.S. Government employee in one of the following ways: 

  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
  • Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support. 

2.  U.S. Citizen Eligible Family Member (USEFM):  For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

  • U.S. Citizen; and,
  • EFM (see above) at least 18 years old; and,
  • Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either: 
    1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
    2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

3.  Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: 

Is a U.S. citizen; and Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan. Does not receive a Foreign Service or Civil Service annuity  

4.  Member of Household (MOH):  An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is: 

  • Not an EFM; and,
  • Not on the travel orders of the sponsoring employee; and,
  • Has been officially declared by the sponsoring USG employee to the COM as part of his/her household. 

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S. Citizen. 

5. Not Ordinarily Resident (NOR) – An individual who:

  • Is not a citizen of the host country; and,
  • Does not ordinarily reside (OR, see below) in the host country; and,
  • Is not subject to host country employment and tax laws; and,
  • Has a U.S. Social Security Number (SSN).   

NOR employees are compensated under a GS or FS salary schedule, not under the LCP. 

6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:

  • Is locally resident; and,
  • Has legal, permanent resident status within the host country; and,
  • Is subject to host country employment and tax laws.   

EFMs without U.S. Social Security Numbers are also OR.  All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).  

Appendix B

If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

            A. Position Title
            B. Position Grade
            C. Vacancy Announcement Number (if known)
            D. Dates Available for Work
            E. First, Middle, & Last Names as well as any other names used
            F. Current Address, Day, Evening, and Cell phone numbers
            G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes 
                 or No; if yes, provide number)
            H. U.S. Social Security Number and/or Identification Number
            I.  Eligibility to work in the country (Yes or No)
            J. Special Accommodations the Mission needs to provide (Yes or No; if yes,
                provide explanation)
            K. If applying for position that includes driving a U.S. Government vehicle,                 
                Driver’s License Class / Type 
            L. Days available to work
            M. List any relatives or members of your household that work for the U.S. 
                Government (include their Name, Relationship, & Agency, Position, Location)
            N. U.S. Eligible Family Member and Veterans Hiring Preference
            O. Education
            P. License, Skills, Training, Membership, & Recognition
            Q. Language Skills
            R. Work Experience
            S. References

Drafted: HR: LNiyonsenga

Cleared: CONSUL: EJMakely

Approved: MGT: DOFulwiler

Distribution: All Agencies